• The applicant must be at least 21 years of age and present during the event.
• The applicant signing the rental agreement is responsible for any damage, theft, or disturbances during the event.
• Priority is given to Newcastle residents for shelter reservations.
• The City’s Public Works Department prohibits the use of rice, birdseed, or confetti at all City facilities.
• When attaching decorations, use non-marring materials such as masking tape. Avoid tacks, staples, glue, or other materials that may damage city facilities.
• The use of illegal drugs, alcohol, and gambling is strictly prohibited in all City of Newcastle Parks and Facilities.
• Minors must have adequate adult supervision.
• The City of Newcastle is not responsible for unattended personal property.
• The sponsoring group or applicant agrees to absolve the City of Newcastle and its personnel from any liability and claims for damages arising from their actions or omissions while on City property, except for damages caused solely by the City’s negligence.
• The sponsoring group or applicant is responsible for informing all participants about the Park and Facility Rules and Regulations.
• Misuse of City facilities or failure to comply with these regulations may result in the denial of future reservations.
• The sponsoring group or applicant agrees not to discriminate against any person or group of people based on their race, color, national origin, age, or disability during the event or activity.
• Event participants must park in designated areas. Parking spaces are open to the public and cannot be reserved.
• The rental of a picnic shelter does not include exclusive access to Lake Boren or its shoreline. The lake and all surrounding public areas remain open to the public.
• The City of Newcastle does not provide supervision, lifeguards, or water safety services. Use of or access to Lake Boren is at your own risk.
• Children must be supervised at all times, especially near bodies of water.

• Cancellations made two weeks or more before the event date will be refunded 50 percent of rental fees.
• Cancellations made 14 days or less (and up to 2 days) prior to the event will be refunded 25 percent of rental fees.
• Cancellations made less than 48 hours prior to the start time of the reservation will not be refunded.
• Refunds will not be issued after the reservation date for any reason.
• Refunds will not be issued after the fact for events canceled due to inclement weather.

• Facilities must be left in their original condition.
• Reservations must include time for delivery, setup, teardown, and cleanup.
• Setup begins at the reservation start time. Early setup or delivery is not permitted.
• All items brought into the shelter must be removed by the end of the rental period, including food, materials, equipment, furnishings, and decorations.
• Dispose of garbage in closed trash bags next to or in the dumpster.
• Tables must remain in their original locations.
• Inflatable toys, such as bounce houses or dunk tanks, are not allowed.
• Shelter reservations apply only to the shelter area. The playground, tennis, basketball, and volleyball courts are open to all park visitors.

Possession, consumption, or sale of alcoholic beverages in open containers is prohibited at Lake Boren Park.

• Facility inspections will be conducted by Public Works Department personnel after the event.
• Any damage to the facility incurred during the rental will be the financial responsibility of the applicant or sponsoring group, including any legal costs or attorney’s fees incurred by the City to recover damages.